6 min read
Low-Stock Alerts and Reorder Points That Actually Get Used
How to set reorder points in a Nepali shop so low-stock alerts are a short buying list, not a warning on every SKU.
Low-stock alerts fail in two ways. Nothing is configured, so the shelf empties in silence. Or everything is configured at one piece, so the list is longer than the catalog and nobody opens it.
Sajilo IMS low-stock alerts are useful when the threshold matches how you buy. This is that setup, not another tour of the button.
Which items deserve a number
Start with fast movers, high-value items, and anything a customer will walk out over. Leave slow, cheap lines without an alert until the first list is being ordered from.
The reorder point is not the quantity you want on the shelf after the purchase. It is the quantity at which you must order so the new stock arrives before you hit zero. Include supplier lead time. A weekly supplier and a monthly supplier should not share the same minimum.
Set it on the location that sells
A godown full of stock does not help a branch that is empty if the alert looks at the company total. Set the level on the warehouse or branch that must not run out, and transfer or purchase against that location.
After a stock count, check the list again. An alert caused by a wrong on-hand quantity will train staff to ignore the next real one.
Turn the list into a purchase the same day
Open the low-stock list at a fixed time, not during the queue. Raise a purchase order for the lines you will actually buy. Clear or ignore a line only if you have decided not to reorder it.
If the same item alerts every day and you never buy it, the minimum is too high or the item should be discontinued. Adjust the number. Do not mute the whole screen.
Frequently asked questions
- Should the reorder point include stock already on order?
- Yes, if you can see open purchase orders. Otherwise you will order the same item twice while a delivery is on the way.
- How many SKUs should we configure first?
- Enough to cover most of your daily sales, often a few dozen lines, not the entire catalog. Expand after that list is being used.
Ready to tighten inventory control?
Register for Sajilo IMS or talk to our Nepal-based team about warehouses, stock, and reporting for your business.