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Automating Low-Stock and Expiry Alerts with Sajilo IMS
How to use Sajilo IMS low-stock alerts and batch expiry dates so Nepali shops reorder in time and stop discovering expired goods during a count.
Running out of a fast seller and finding expired stock in the same week is a purchasing problem, not bad luck. Sajilo IMS can flag low stock and keep batch and expiry on the items that have a date.
Alerts work when a few dozen important products are configured properly. They fail when every SKU shouts, or when expiry was never typed in at receiving.
Set low-stock alerts on items that hurt
Pick products you cannot be without for more than a day: milk and staples in a mart, fast cables in a hardware shop, core sizes in a clothing store. Set a reorder level based on how long the supplier takes, not on a round number.
Sajilo IMS low-stock alerts and notifications are there so someone sees the list before the shelf is empty. Review it on a fixed schedule, such as every morning, and turn the alert into a purchase—not into a habit of ignoring red marks.
Record expiry when goods arrive
Batch and expiry only exist in the system if receiving staff enter the date on the carton. Make that step part of goods receipt for food, medicine-adjacent retail, cosmetics, and anything with a printed date.
Use those dates to sell or transfer the earliest expiry first. Check upcoming expiries in the same rhythm as low stock, and discount or return goods before they become waste. The date will not warn you if nobody looks.
Keep the list short enough to trust
If hundreds of slow items sit under minimum, staff stop reading alerts. Start with a short list, adjust levels after two weeks of real sales, and only then expand.
Pair alerts with a purchase order so the action is visible. An alert with no order is just a reminder that was skipped.
Frequently asked questions
- Should every product have a reorder level?
- No. Set levels on items with steady sales or serious stockout cost. One-off and seasonal goods can be watched manually.
- What if the supplier date and the shelf date differ?
- Trust the date on the goods you received, and record that batch. Correct mistakes with a stock adjustment and a note, not by editing history quietly.
Ready to tighten inventory control?
Register for Sajilo IMS or talk to our Nepal-based team about warehouses, stock, and reporting for your business.