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Payroll, Leave, and Attendance in One Place for Growing Nepali Businesses
How growing Nepali shops should keep attendance, leave, and wages out of the stock spreadsheet, and which sales figures are fair to use for a commission.
A second branch usually means a second argument about who was absent, who took Dashain leave, and whether the bonus matched the sales. Those questions do not belong in the inventory file.
Sajilo IMS can tell you what each login sold. It is not your payroll book. Use the sales record where it is relevant, and keep attendance, leave, and net pay in a record your accountant can read.
Separate the people file from the stock file
A simple staff list needs name, role, start date, agreed wage, and the user they use at the counter. Leave taken and leave remaining sit next to that, updated when someone is actually away.
Do not add employees as products, and do not “issue” salary by adjusting stock. That corrupts valuation and still does not calculate tax or deductions.
Attendance the shop will actually keep
For a small counter, a daily present or absent mark, signed by a supervisor, beats an unused biometric story. Write the late arrival on the day. Reconstructing it at salary time creates a fight.
Shift swaps should be noted. Otherwise the person who sold on that login and the person who was paid for that shift are different people.
Pay from agreed facts
Basic wage follows the contract and the attendance you recorded. Commission, if you pay it, should use saved sales on that user’s login for a defined period, minus returns you agree to deduct.
Hand the month’s wage sheet, not the product list, to whoever files for you. Tax on salaries is their area. Confirm the current treatment rather than copying a figure from a neighbouring shop.
Frequently asked questions
- Can we calculate salary inside the billing software?
- Only if that product truly has payroll and you trust it with tax. Do not overload an inventory system with wage formulas it was not set up to keep.
- What should we store about each employee?
- The agreement, attendance, leave, and what you paid. Sales performance can be looked up from their login when you need it, rather than typed again into a second sheet.
Ready to tighten inventory control?
Register for Sajilo IMS or talk to our Nepal-based team about warehouses, stock, and reporting for your business.