7 min read
Streamlining Purchase Orders and Supplier Tracking in Sajilo IMS
How to raise purchase orders, receive partial deliveries, and keep supplier history in Sajilo IMS so Nepali shops stop reordering from memory.
Many shops know what they need to buy and still lose the trail: a verbal order, a delivery that is short, and a bill that arrives days later. Stock and payables then depend on memory.
Sajilo IMS includes suppliers, purchase orders, and goods receipt so what you asked for and what actually arrived are both recorded.
One supplier list, tied to products
Enter each supplier once, with a phone number someone else can use. Link the products they usually send so the next order is not rebuilt from a paper slip.
When a price changes, update it on the purchase, not only in someone’s head. Later valuation and margin reports depend on that cost.
Order first, receive what arrived
Raise a purchase order for what you expect. When the vehicle comes, receive the lines that are actually in the cartons, including a short delivery. Do not mark the full order received if half is still on the road.
On-hand quantity should rise only for the goods receipt. That single habit fixes a large share of “system says we have it” complaints.
Use history when you follow up
Before you call a supplier, open what you ordered last time and what was short. The conversation is specific, and a second staff member can make the call if you are out.
Low-stock alerts are the trigger to start the order. The purchase order is the record that the trigger was handled.
Frequently asked questions
- Should small shops bother with purchase orders?
- Yes once more than one person buys, or suppliers often deliver less than promised. A short order takes less time than reconstructing the week from bills.
- What about cash purchases from the local market?
- Record them as a receipt against a supplier, even if the supplier is “local market.” Stock still needs to increase, and the cost still needs a home.
Ready to tighten inventory control?
Register for Sajilo IMS or talk to our Nepal-based team about warehouses, stock, and reporting for your business.