8 min read
The Ultimate Retail Software Setup for Wholesalers and Distributors in Nepal
A practical software setup for wholesalers and distributors in Nepal: warehouses, purchase receipt, customer sales, transfers, and reports that survive more than one godown.
Distribution in Nepal is purchases in bulk, sales in smaller lots, and stock sitting in more than one godown. A retail-only billing app collapses under partial receipts, credit customers, and transfers.
The setup that lasts is inventory-first: products, suppliers, warehouses, orders, receipts, sales, and a report of what is still unsold.
The core setup
One product master with units you actually sell (piece, dozen, carton). Suppliers and customers as separate lists. A warehouse per godown. Opening stock counted, not copied from an old estimate.
Sajilo IMS maps to that list: products, suppliers, purchase orders, goods receipt, warehouses, sales and dispatch, transfers, and valuation.
The daily flow
Morning: low stock and pending receipts. Through the day: sales reduce the godown you ship from, and credit customers get a real bill. Incoming trucks are received line by line, short deliveries included.
Evening: dispatch and stock should explain each other. If the loading bay and the system disagree, fix it the same day.
Controls distributors skip and then regret
Roles so a salesperson cannot change purchase cost. Adjustments with reasons for damage and samples. A weekly count on the highest-value SKUs.
Margin and valuation reports matter more here than in a small shop, because a wrong cost on a bulk item moves real money. Update cost when you receive, not at month-end from memory.
Frequently asked questions
- Can the same system serve a wholesale counter and a retail shop?
- Yes if both sell from stock locations in one account. Keep the wholesale godown and the retail floor as separate warehouses so quantities do not mix.
- What should go live first?
- Opening stock for active SKUs, then purchases and sales. Historical years of bills can wait. Current quantity cannot.
Ready to tighten inventory control?
Register for Sajilo IMS or talk to our Nepal-based team about warehouses, stock, and reporting for your business.